Quick Recipes and Easy

Party Planning Tips II

When plotting your party it’s always best to take the course of least demand on
your time and budget without compromising the look, feel and fun you envision. The
first and foremost step in plotting is giving yourself plenty of time to carry out
the action items in your party planner organizer time line.

If you have small time to work with solicit the help of experienced party planners as well have friends and family who are time efficient and know how to work under tight time constraints. Gather your party plotting committee early. Hold a motivating meeting and have prearranged tasks and deadlines assigned to each person. Question these for time saving suggestions and above all have everyone take notes. Appoint those who make the most useful suggestions as the key person to follow thru on suggested action items.

Making The Guest List

Once you have place together your guest list it’s time to give more thought to the
menu. Write down your initial thoughts regarding hors d’oeuvres, drinks, the main
course, desert and party favors. Keep in mind that some will be allergic to nuts,
soy and food additives such as sodium, and glutens. When making your guest list
and consulting with your plotting committee it is vital to address these issues
well in advance.

Sending Out Invitations

Nothing is more crucial to a successful gathering than the timely delivery and
answer of invitations. This can be approached in different ways depending on the
type of party you’re throwing. For family gatherings in the home and other less
formal gatherings a quick list of invitees can be drawn up and these can be
contacted by phone. A guest list roster makes this task much simpler. Your roster
should take into consideration your guests travel distance, health, physical limitations, diet, consumption capacity and allergies.

Formal Affairs

For more formal or extravagant parties you need to carefully assess the number of
individuals you will invite. Write up an initial guest list and review it with your
plotting committee to make sure no one is overlooked. Do not send out invitations
until you have given more thought to your budget, menu and the location of your
gathering keeping in mind that some of your guests have special needs, limitations
and such.

Giving Guest Due Consideration

If you’re using a public or private facility determine the kind of wheel chair
access and van drop off points. The best time to send out invitations is at least
four weeks prior to the event. Most invitees will RSVP within a two-week period.
For those who have not responded, send out a final reminder via email, phone call or postal

Now it’s time to set up your timeline checklist so that none of your vital party plotting action items are missed.

The next article “Party Plotting Tips III” will discuss setting up your “to do”
list in timeline fashion.

Marcus Angelo Askew is the founder of Fimark’s Event and Party Planners, an event plotting media network at party-planner.fimark.net party-planner.fimark.net Mark designed and developed Fimark’s Party Planner network to help those researching plotting solutions, organizing techniques and decoration recommendations get instant access to practical event plotting information, tools and software.

Fimark.net is the home of the award winning Fimark Family Reunion Planner, a family reunion plotting organizer for reunion planners who wish to implement a more organized approach to plotting and executing a successful family reunion. The site at family-reunion-planner.fimark.net family-reunion-planner.fimark.net offers reunion plotting tips, tools and free reunion planner evaluation software.

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